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Management reporting

Stop rebuilding the same report every month.

Rebase updates your existing management pack or board deck with current numbers, refreshed charts, investigated variances and draft commentary, ready for finance review.

Your reporting format. Your definitions. Your review process.

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Illustration: Rebase preparing a finance team's September management pack in three joined stages. First, the team's existing files: Monthly Management Pack.xlsx, waiting for September's numbers, and Q3 Board Report.pptx. Rebase reads them, and its run reads Business Central, Snowflake and the FY26 operating plan: September actuals pulled, 12 KPIs updated, 4 material variances investigated, 6 charts refreshed and the executive commentary drafted, with 2 items left for review. Then it saves the same workbook as September's version, ready for review: revenue $26.5M, 2.7% above plan; gross margin 64.2%, 0.6 points above plan; operating expenses $15.6M, $1.6M above budget; EBITDA $1.4M, $1.0M below plan; and cash $41.6M, $1.1M up on August. It waits for Sarah Chen, VP FP&A, to review it.

The reporting cycle

The deck isn't the work. Everything before it is.

Every month the same finance work happens before anyone opens the pack. Most of it is preparation, and the preparation is what Rebase does.

Illustration: the monthly reporting cycle as eleven steps in four phases. Prepare: pull actuals, update KPIs and reconcile figures, all done by Rebase. Investigate: Rebase investigates the movements, and the team asks business owners where it is required. Produce: Rebase refreshes the charts, writes the commentary and updates the slides. Review: the team reviews, fixes and approves. Then the cycle starts again next month.

Same work. Every month.

Don't migrate the report. Give it to Rebase.

Finance teams already have reporting formats built around their company, board and management cadence. Rebase works inside those structures instead of replacing them with another dashboard.

Illustration: the team's own Monthly Management Pack.xlsx as it stood for August and, after Rebase has read September's actuals from Business Central, KPI tables from Snowflake, the FY26 operating plan and the pack's own KPI definitions, the same workbook saved as a new version for September, its format preserved: the same tabs, formulas and layout. Revenue moves from $25.9M to $26.5M, gross margin from 63.8% to 64.2%, operating expenses from $15.4M to $15.6M, EBITDA from $1.1M to $1.4M and cash from $40.5M to $41.6M. It works with Excel workbooks, PowerPoint decks, warehouse tables, KPI definitions and planning models.

From source systems to management-ready reporting.

Six steps Rebase takes every cycle, in the order your team would take them, each leaving a record you can check.

Illustration: the six steps Rebase takes every cycle as one production line in three parts. Data: refresh the numbers from the September trial balance in Business Central, and update the 12 KPIs from the definitions in the pack's KPI tab. Analysis: investigate the 4 variances over the ±$150K threshold. Report: refresh the 6 charts, draft the executive summary with every figure linked, and route 2 items to Sarah Chen, VP FP&A, for review.

Reporting cycles Rebase can prepare.

The recurring reports finance rebuilds by hand, prepared in the files they already live in.

  • Monthly management packP&L, balance sheet, cash, KPIs and commentary.Monthly Management Pack.xlsx
  • Board reportingFinance slides, charts and executive narrative.Q3 Board Report.pptx
  • Business-unit reportingPerformance by region, department or segment.One pack per region · same definitions
  • KPI reportingRecurring operational and financial metrics.12 KPIs · warehouse tables and the ledger
  • Quarterly business reviewsPerformance, drivers and outlook.Q3 review · bridge, drivers, Q4 outlook
  • Budget vs actual reportingActual performance and variance commentary.Opex +$1.6M vs budget · line by line

Worked example

September management pack, from raw actuals to CFO review.

Twenty minutes of Rebase's run, and the pack it leaves for review. Every figure in the pack opens onto what is under it.

Illustration: Rebase's run on September's management pack, from 08:01 to 08:21: actuals pulled from Business Central and Snowflake, 12 KPIs refreshed, 4 material variances found and investigated, 6 charts refreshed, the executive commentary drafted and 2 questions flagged for review. Beside it the pack, with operating expenses of $15.6M opened to its lines, payroll $7.3M, cloud infrastructure $3.2M, marketing $2.1M, professional services $1.6M and other $1.4M, and cloud infrastructure opened to its vendors, AWS $1.76M, Azure $800K, Datadog $350K and other $290K.
xlsxSeptember Management PackSeptember 2026 · Q3 FY26 · Consolidated · USDReady for review
  • Revenue$26.5M+2.7% vs plan
  • Gross margin64.2%+0.6 pts
  • EBITDA$1.4M−$1.0M vs plan
  • Cash$41.6M+$1.1M

Operating expensesCloud infrastructure

Linesvs budget

  • Payroll$7.3M+$0.7M
  • Marketing$2.1M+$0.1M
  • Professional services$1.6M−$0.1M
  • Other$1.4M+$0.2M

VendorsShare of cloud

  • AWS$1.76M55%
  • Azure$800K25%
  • Datadog$350K11%
  • Other$290K9%

AWS: 9 invoices, read from Business Central

Operating expenses and cloud infrastructure open onto the lines under them.

Commentary you can challenge.

Every claim in the commentary opens onto what it rests on: the calculation, the investigation, the records. Not a black-box paragraph.

Illustration: the executive commentary Rebase drafted for September's management pack, awaiting review: revenue finished 2.7% above plan while operating expenses remained above budget; higher personnel and infrastructure costs explain most of the variance. Each claim opens onto what it rests on. The 2.7% is revenue of $26.5M against a plan of $25.8M, $0.7M, divided by the plan. Personnel is payroll of $7.3M against a $6.6M budget, +$0.7M: account executives who started in July though budgeted from November, the merit increase from July rather than October, analytics engineers who started in August though budgeted from January, support specialists who were not budgeted, and commissions on revenue above plan. Infrastructure is cloud of $3.2M against a $2.5M budget, +$0.7M, mostly AWS. Together they are $1.4M of the $1.6M operating expense variance.
xlsxExecutive summarySeptember Management Pack · Commentary tabNeeds review

Revenue finished while operating expenses remained above budget. Higher and costs explain most of the variance.

Select an underlined phrase to see what it rests on.

Drafted by Rebase at 08:19

Variance investigation

Payroll against budget

$7.3M against a $6.6M budget+$0.7M

  • 9 account executives, early+$0.18M
  • Merit increase, three months early+$0.18M
  • 5 analytics engineers, early+$0.14M
  • 8 support roles, not budgeted+$0.13M
  • Commissions above plan+$0.07M

Personnel and infrastructure: $1.4M of the $1.6M operating expense variance.

SourcesBusiness CentralBusiness CentralPayroll journalsHeadcount rosterxlsxFY26 Operating Plan.xlsx

Prepared automatically. Published deliberately.

Rebase prepares the pack and says what it has verified and what it has not. A named reviewer approves it before anyone outside finance sees it.

Illustration: September's management pack at Ready for review, the third of four states: drafting, needs input, ready for review and approved. In the pack, the headline figures, 12 KPIs and 6 charts are verified against the trial balance; the executive commentary is material and needs review; and other costs of +$0.2M need input, a question for the cost owner about 3 invoices with no department. Prepared by Rebase, with Sarah Chen, VP FP&A, as reviewer. Nothing reaches the board until finance approves it.

Questions

Where Rebase starts and stops.

  • Does Rebase replace our existing management pack?

    No. Rebase works in the templates and reporting structures finance already uses: the same workbook, the same deck, the same definitions.

  • Can Rebase work with Excel and PowerPoint reports?

    Yes. Rebase builds from your own workbook or deck as the template. A workbook keeps its tabs and formulas, a deck its slides, and the new month is the same file saved as a new version.

  • Does Rebase investigate variances before writing commentary?

    Yes. Material movements are investigated first, so the commentary explains causes, with the figures and evidence behind them.

  • Does Rebase send reports directly to the board?

    No. Rebase prepares the pack and flags what needs a decision. A named reviewer approves it, and finance sends it.

  • Can every number in the report be traced?

    Each figure Rebase prepares carries its source and the calculation behind it, so a reviewer can follow it down to the accounts and records it came from.

The productRebase FP&AThe same agent that prepares the report can investigate the number behind it, update the outlook and answer what leadership asks next.Explore Rebase FP&A

Bring your last management pack.

We'll show you what Rebase could have refreshed, investigated and drafted before your team opened it.

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